Associate Director, Event Production – New York City Wine & Food Festival

About New York City Wine & Food Festival

The Food Network New York City Wine & Food Festival presented by Capital One (“NYCWFF”) is NYC’s largest wine and food festival raising funds to support New Yorkers affected by severe illness and hunger. NYCWFF features close to 80 events throughout four days attracting over 50,000 consumers and over 500 world-renowned chefs, culinary personalities, winemakers, spirits producers, trade and industry professionals.

One hundred percent of the festival’s net proceeds benefit God’s Love We Deliver.

God’s Love We Deliver, a nonsectarian organization, is the New York metropolitan area’s leading provider of life-sustaining meals and nutrition counseling for people living with severe illnesses. Begun as an HIV/AIDS service organization, today God’s Love provides for people living with more than 200 individual diagnoses. God’s Love cooks and home delivers the specific, nutritious meals a client’s severe illness and treatment so urgently require. Meals are individually tailored for each client by one of our Registered Dietitians, and all clients have access to unlimited nutrition counseling. God’s Love supports families by providing meals for the children and senior caregivers of its clients. All of the agency’s services are provided free of charge.

About the Role

The Associate Director, Event Production will develop and manage day-to-day operations of NYCWFF programming, with a focus on developing the overall budget, chef roster, and the management of production-related contractors and contracts. This role will report to the Director of Events.  This is a hybrid position allowing for some remote work days and requiring some in-office work days in our NYC offices.

Essential Duties and Responsibilities:

  • Develop the overall blueprint and programming for the festival including concept and vision, strategic focus, individual components, schedule, theme, chefs, and venues.
  • Be an active force in brainstorming new, innovative event ideas, strategies, and processes.
  • Supervise the Production Manager, Production Associate, and Marketing Associate; select NYCWFF event managers and production-related contractors.
  • Collaborate cross-functionally with the Sponsorship and Marketing teams, as well as with the Associate Director, Finance.
  • Manage relationships with Festival Committee – direct report for select Event Managers, vendors, and venues.
  • Oversee chef invitation process executed by Production Manager and Production Associate.
  • In collaboration with Associate Director, Finance – direct negotiations for NYCWFF team on key venue, consultant, vendor and talent contracts to drive optimal financial outcomes and accomplish the festival objectives, including all deliverables, contract terms, deal points and collaboration with Sponsorship and Marketing teams on partner opportunities.
  • Research, identify, and help negotiate strategic venue and vendor contracts and deals in collaboration with Director of Events, Associate Director, Finance and Procurement Manager.
  • Coordinate permitting process by liaising with FDNY, NYPD, SLA, SAPO, DOH, and CECM and manage permit expediting vendor.
  • Oversee signage production process and attend biweekly signage update meetings
  • Approve and edit website event copy with Marketing Director.
  • Run bi-weekly Event Manager team calls.
  • Maintain current knowledge of trends in food, large scale festivals and events.

Budget Management:

  • Collaborate with Associate Director, Sponsorship Operations; Associate Director, Finance; and Director of Events to create annual budget; collaborate to manage budget forecast revisions from Event Managers.
  • Participate with Associate Director, Sponsorship Operations and Marketing team to identify area for strategic revenue increases event-by-event and other cost-saving measures to maximize net revenue.
  • Concur with Associate Director Finance and Associate Director Sponsorship Operations on budget-relieving sponsorship opportunities, integrating regular discussion on opportunities for partner support with Event Managers, and Sponsorship and Production teams.
  • Receive and review all Event Manager, vendor contracts and invoices; communicate contract changes and approve vendor payments.
  • Determine capacities and ticket sales quantities for all Festival Events.

About You:

You are a festival and events expert, with a love of all things culinary.  You are as comfortable managing labor and vendors on an event site as you are communicating with city agency officials and C-level management.  You are highly self-motivated with a strong desire to support our mission and your colleagues. You thrive in a fast-paced and dynamic environment and can work both autonomously and within a group setting to both set and achieve ambitious goals.

In addition, the right candidate meets the following requirements:

  • Bachelor’s degree and at least 6 years of experience in events and production, preferably in large-scale festivals and culinary events.
  • People Management experience required, preferably managing both internal employees and external contractors/stakeholders.
  • Exceptional written, verbal, and interpersonal communication skills; strong track record in relationship building and management.
  • Experience managing multi-million-dollar event budgets.
  • Demonstrated commitment to diversity, equity and inclusion.
  • Able to work successfully in a high-pressure, deadline-driven environment.
  • Able to work collaboratively and constructively with key support functions to enable strong team results.
  • Self-starter with the ability to manage time, meet deadlines, and multi-task effectively.
  • High proficiency in the complete Microsoft Office suite (PowerPoint, Excel, Word, etc.)

Interested in Applying for this Role?