Events Production Associate – New York City Wine & Food Festival

About Us

God’s Love We Deliver, a nonsectarian organization, is the New York metropolitan area’s leading provider of life-sustaining meals and nutrition counseling for people living with severe illnesses. Begun as an HIV/AIDS service organization, today God’s Love provides for people living with more than 200 individual diagnoses. God’s Love cooks and home delivers the specific, nutritious meals a client’s severe illness and treatment so urgently require. Meals are individually tailored for each client by one of our Registered Dietitian Nutritionists, and clients have access to unlimited nutrition counseling. God’s Love supports families by providing meals for the children and senior caregivers of our clients. All of our services are provided free of charge to clients.

About the Role:

The Events Production Associate – New York City Wine & Food Festival will support the Festival Team in achieving superior event quality, marketing performance, goal attainment, and positive community standing.  The primary responsibility of the Events Production Associate is to provide administrative production support to ensure that the Festival runs smoothly, with a focus on chef solicitation and data tracking.

  • Benefits: Excellent Health, Dental, and Vision insurance at low cost to employees. Option to enroll in pre-tax Commuter Transit, Flexible Spending Account, and Health Savings Account.
  • Retirement Savings Plan: 403B with up to a 2% match each pay period
  • Paid Time Off including
    • 15 Days of annual Paid Vacation Time Off in first year of employment, increasing with length of service
    • 12 days of annual Paid Sick Time
    • 10 paid holidays
  • Monday through Friday.
  • A rewarding work environment: Supporting our operations providing nutritious meals to New Yorkers living with severe illness.
  • A collaborative work environment: Everyone works together to contribute their talents and their ideas.
  • A fun work environment:  Periodic staff lunches and Happy Hours; an annual staff retreat to focus on team learning and team-building;  a fun Holiday Party to celebrate our staff
  • An inclusive work environment: Celebrating diversity, equity and accessibility, valuing the unique perspectives and life experiences that all employees bring to work.
  • This is a hybrid position allowing for some remote work and requiring regular in-office workdays.  
  • This is a Full-Time exempt position, paying $65,000 – $70,000 annually.

Essential Duties and Responsibilities:

  • Support the Festival Director and Production Manager with venue scouting, chef solicitation, program planning, and administrative duties.
  • Assist with administrative duties supporting the Festival Director.
  • Responsible for production related Airtable data entry and data maintenance.
  • Create and maintain critical festival documents, such as run of show, master timeline, forms, etc.
  • Send chef invitations and manage RSVP process; research current chef and restaurant trends; create chef/restaurant invite lists based on event themes.
  • Coordinate of all committee meetings: booking venue, creating agendas, scheduling presentation times, and circulating recaps.
  • Execute committee-wide communications such as email announcements, calendar appointments, agenda creation and distribution, key production documents and deadlines.
  • Manage on-site communication platform (e.g. Slack, Zoom).
  • Create invite letters and event fact sheets.
  • Proofread and edit festival website and all festival signage as it relates to production items: chef names and headshots, chef details, event details, menu spelling and format, logo inclusion.
  • Collect, edit, track, and update accordingly across Festival website Chef assets including headshots, bios, and additional marketing materials.
  • Coordinate the ordering and distribution of wristbands, stickers, ticket scanners, credentials, and production supplies for Festival events.
  • Assist with production room blocks at headquarter hotel(s) and facilitate all hotel bookings throughout the year.
  • Assist Finance with expense report processing and reconciliation, and trafficking of vendor contracts and invoices.
  • Support Production Manager with maintenance and troubleshooting of Festival database and IT systems (Airtable, Zapier, Formsack, Canva & Slack).
  • Other duties as assigned.

About You:

You are highly motivated self-starter and a lover of all things culinary, a people person with a strong desire to support our mission and your colleagues. You thrive in a fast-paced and dynamic environment and can work both autonomously and within a group setting. You have an interest in both the culinary world and event production and are excited to bring unique, diverse culinary experiences to New York City.  In addition, the right candidate meets the following requirements:

  • Bachelor’s degree.
  • Minimum of 1-2 years of experience working in a fast-paced, large-scale events role.
  • Proficient with Microsoft Office and Adobe Creative Suite
  • Strong written and verbal communication skills.
  • Superior attention to detail.
  • Operates effectively as part of a team and independently.
  • Demonstrates superior time management skills with the ability to work effectively under, and consistently meet, deadlines, and adapt priorities in a fast-paced environment.
  • Experience with Airtable or other CRM/database programs.
  • Understanding of basic accounting principles.

Interested in Applying for this Role?