https://www.glwd.org/about-us/our-team/careers/human-resources-generalist/

7.12.22

Human Resources Generalist

About God’s Love We Deliver

For people living with severe illness in the New York City metropolitan area, God’s Love We Deliver provides nutrition therapy, and cooks and home delivers medically tailored meals. We are a non-sectarian organization. All of our services are provided free to clients and full of love.

God’s Love We Deliver requires all employees to be fully vaccinated against COVID-19 unless they are eligible for an accommodation based on a medical condition or sincerely-held religious belief.

About the Role

The Human Resources Generalist will be part of a full-service Human Resources team working together in managing HR needs across the employment life cycle including recruitment, benefits administration, HRIS/payroll data entry and reporting, and employee relations matters. The Human Resources Generalist provides day-to-day HR support to all managers and staff.  This is a hybrid position allowing for some remote work and requiring regular in office workdays.

Essential Duties and Responsibilities:

Benefits Management:

  • Manages invoices, ensuring correct employee charges/allocations and creates invoices with expenses charged by department.
  • Enrolls and terminates employees from benefit plans. Troubleshoots enrollment issues including those related to qualifying events and court orders.
  • Reviews preliminary renewal data and makes suggestions on plan changes. Completes all census data required for bidding.
  • Coordinates open enrollment and ensures accurate enrollment changes including entry of all changes into provider systems and creation of master file of changes. Ensures all employees have completed required paperwork.
  • Completes Worker’s Compensation injury reports. Coordinates with Facilities for OSHA filing.
  • Provides FMLA/disability paperwork to employees and follows up on required paperwork and filings. Reviews payments to employees to ensure that they are correct.
  • Has a deep understanding of employee benefits and communicates options to employees.
  • Conducts employee benefits orientation for newly eligible staff. Creates and maintains up to date benefits information packets for new hires.
  • Manages all ACA reporting as required by Affordable Care Act.

 Employee Relations:

  • Counsels and assists employees with, and helps resolve, employment-related questions or concerns, including leave of absence and reasonable accommodation requests, and concerns about discrimination, harassment, or other workplace conduct.
  • Counsels and advises managers regarding employment-related matters including performance management, disciplinary warnings, terminations, reasonable accommodations, leaves of absence, use of accrued time off, avoiding discrimination and harassment, interpretation of employment policies and processes.

Employee Engagement:

  • Designs and facilitates training programs including Goal Setting, sexual harassment, and discrimination prevention training.
  • Plans and assists in monthly staff engagement activities, the annual Holiday Party, and the annual Staff Enrichment program.

HRIS data and reports:

  • Responsible for HR data integrity in HRIS/payroll database.
  • Enters and ensures accuracy of new hire, active employee, and termination data into HRIS system.
  • Ensures paperwork for all transactions is completed accurately and timely and is maintained appropriately.
  • Produces reports as needed from the HRIS/payroll system.
  • Completes reports including census data for 403(b) plan 5500 filing, EEO, and other reports as requested (e.g., for grant compliance).
  • Maintains employee listings and benefits files.
  • Assists in providing documentation during 403(b) and other audits.

 Payroll:

  • Trains new employees in using the ADP Timekeeping system. Provides technical assistance in the use of ADP to staff.
  • Ensures payroll entries for new hires and terminations are made timely and accurately.
  • Updates employee records in HRIS system as necessary.
  • Responds to employee inquiries about payroll and benefits matters.
  • Reviews all garnishments and court orders and executes them as required.
  • Completes audits of payroll data to ensure overall integrity and accuracy.
  • Processes salary advance requests, including obtaining requisite approvals and preparing documentation for employee.

Recruitment:

  • Maintains up to date job descriptions. Creates job postings for GLWD website.
  • Reviews resumes against job requirements and prescreens candidates. Sets up interview schedules for hiring manager. Interviews candidates and provides feedback to hiring manager.
  • Manages background check process, including compliance with FCRA and the NYC FCA.
  • Prepares offer letter documents and delivers to candidate to whom conditional offer has been extended.
  • Ensures all new hire paperwork and I-9 is completed in a timely fashion. Maintains I-9 and other new hire paperwork in compliance with legal requirements.
  • Facilitates new hire orientation and updates presentation deck as required.

About You:

You are highly self-motivated and empathetic, driven by a strong work ethic and deep integrity. You are looking for a team-oriented environment where you can be involved in every aspect of the employment life cycle.

In addition, you meet the following requirements:

  • A Bachelor’s Degree
  • Two to four years of HR generalist experience with exposure to the full employment life cycle
  • Excellent oral and written communications skills as well as demonstrated proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
  • Knowledge of federal, local (NYC) and state (New York) employment laws
  • Deep expertise in HRIS systems is a plus; expertise in ADP Workforce Now is preferred
  • Capable of prioritizing multiple demands and exercising strong time management skills with acute attention to detail; work with a sense of urgency without sacrificing quality
  • Ability to maintain the highest degree of confidentiality and discretion, and to exercise sound judgment
  • Ability to be empathetic yet direct, with excellent listening skills
  • Bilingual (English/Spanish) is a plus
  • Ability to communicate confidently with employees at every level

Interested in Applying for this Role?